When and how shall I
receive a proof of my article?
A proof of most papers
published will be sent to the corresponding
author within 2-4 weeks, generally by e-mail
in PDF format.
Why is my supplementary
material not online?
Supplementary material should
be uploaded within 24 hours of online
publication of your paper. If it does not
appear 24 hours after your paper is
published online, please contact Academia
My paper is online—when
will it be published?
All papers that appear online
are considered published. The date it
appears online is the definitive publication
How do I cite an article
that is available in Advance Access but not
in an issue?
Papers published in Advance
Access using the doi and publication date ('doi'
stands for 'digital object identifier' and
is unique to each paper; for more about dois,
please visit http://www.doi.org or http://www.crossref.org).
What is/where do I find
the manuscript number to put on my
Manuscript number (or article
ID number) It can be found on any
correspondence from Academia Publishing and
on your PDF proofs. If you have not yet been
assigned an Academia article ID number, but
you have a manuscript number assigned by the
Editorial Office, you may use that number on
your licence form.
Can I make another
correction to my article?
Please contact the production
editor to see if this is possible. You will
need to check the status of your paper with
us, but if it is soon after you returned
your first corrections, generally yes. You
should ensure that you check your proofs
very carefully to avoid this situation
Why have changes been made
to my article after it was accepted?
All papers are subject to
copyediting after acceptance to ensure that
articles conform to journal style, there are
no spelling or grammatical errors, for
How do I open my proofs?
What should I do if I want to make changes
You will need Adobe Reader to
open your PDF proofs – this software is
freely available at
You can make changes by printing out the PDF
and faxing the marked up pages back to
Academia Publishing, or if you have Adobe
Acrobat, you can electronically mark your
corrections and e-mail the PDF back to us.
When do you need my proofs
We require proof corrections
to be returned within two working days.
I was out of town and
couldn't return the proofs within your
deadline—is it too late to return them for
inclusion in the next issue?
This depends on how quickly
the journal is published. You should always
return your proofs as soon as possible, even
if you miss the deadline. If you know you
will be away, please let us know so we can
accommodate this, or arrange for someone to
handle the proofs in your absence.
Has my paper been
accepted? Please could you send an official
letter of acceptance?
You should receive a letter
of acceptance from the Editors of the
journal once your paper has been accepted.
If you have any doubts over whether your
paper has been accepted, please contact the
Editorial Office you submitted your paper
Figures: What format
should figures be supplied in?
We prefer figures to arrive
as TIFFs, although we can accept most figure
formats. Please note that JPEGs generally do
not meet our requirements and should be
avoided. For production, images must be at a
minimum resolution of 600 dots per inch
(dpi) for line drawings (black and white)
and combinations, and 300 dpi for colour or
greyscale. Colour figures must be supplied
in CMYK not RGB colours. Please ensure that
the prepared electronic image files print at
a legible size and are of a high quality for
publication. For useful information on
preparing figures, visit
http://cpc.cadmus.com/da where you can also
test whether your figures are suitable for
production by using the preflight tool at
Will I receive any free
Unless stated in the journal
or on the offprint form, you will not
receive any free paper offprints. Most
journals do, however, offer authors free,
permanent access to the online version of
their articles. Any exceptions to this rule
will be outlined on individual journals'
When will I receive online
access to my article?
Corresponding authors will be
sent URLs for their online papers once they
When will I receive my
If applicable, offprints are
normally dispatched within 4–6 weeks after
How do I pay for
You will be invoiced for any
costs relating to publication after print
How much do offprints
The prices for offprints are
stated on the offprint invoice. Please add 100%
of the prices quoted for colour offprints
(i.e. black/white cost for 100 offprints,
£271/$461; colour cost £542/$922).
What is the difference
between offprints and reprints?
Offprints are ordered before
publication of an article, and are printed
the same time as the issue. Reprints are
printed after publication and may incur an
Why do I have to pay for
Colour figures cost more to
print than black and white figures to
produce. For some journals, therefore, we
must charge authors a fee to defray costs.
For details about colour charges for your
journal, please contact your Editorial
Office or Academia Publishing Production
Where are my offprints?
If you do not receive your
ordered offprints 6 weeks after publication
of the journal, please contact Academia
Publishing so we can investigate what has
Can you send the invoice
for my paper to someone else?
Invoices can be addressed to
whomsoever you wish—please address the
Can we receive a waiver
for our article's charges?
If your country is listed on
our developing countries list, you may
receive a waiver of publication charges.
Other reasons for applying for a waiver
should be directed to the Editor of the
journal, who may have the discretion to
grant a waiver.
Conflicts of interest
What is a ‘Conflict of
Any financial interests or
connections, direct or indirect, or other
situations that might raise the question of
bias in the work reported or the
conclusions, implications or opinions stated
– including pertinent commercial or other
sources of funding for the individual
author(s) or for the associated
department(s) or organization(s), personal
relationships, or direct academic
How can I be sure if I
should declare something?
Please consider the following
Conflict of Interest test: Is there any
arrangement that would compromise the
perception of your impartiality or that of
your co-authors if it was to emerge after
publication and you had not declared it?
Who should make the
The corresponding author is
expected to obtain the relevant information
from all co-authors
How should the declaration
This journal requires
declaration of any Conflict of Interest upon
submission. This information will be
available to the Editors. If your manuscript
is published, this information will be
communicated in a statement in the published
Depending on the journal, you may also be
asked to submit signed Conflict of Interest
form if your article is accepted for
In both cases the
corresponding author has to be in a position
to report for all co-authors.
What happens if I do not
know about any potential Conflict of
Interest for my co-authors?
On submission any potential
Conflict of Interest should be clearly
stated for each author – the Editors reserve
the right to require further information
before the paper is reviewed. As
corresponding author it is your
responsibility to confirm with your
co-authors whether they have any conflicts
to declare. If you are unable to do this you
will need to co-ordinate the completion of
written forms from all co-authors, and
submit these to the editorial office before
the manuscript can be processed.
Are referees and Editors
covered by a similar code?
All referees are either asked
to decline to review a manuscript if they
have a potential conflict or declare any
All Editors have submitted a
Conflict of Interest statement to the
publisher. Editors would not handle the
review of a manuscript if there was a
potential Conflict of Interest, and instead
would pass it on to another editorial